EZShift for non-profits and care organizations

Care around the clock.
A schedule that holds.

Schedule caregivers, counselors and volunteers across your homes and programs, keep the right mix of experience on every shift, and handle nights and double shifts by your rules. One system, one app for your team.

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  • Scheduling shift workers since 2005
  • 14-day free trial, no credit card

Trusted by non-profits and care organizations

Why care scheduling is different

The people you care for can’t wait for the schedule

Every home needs the right people on every shift, day and night, with a team that mixes staff, part-timers and volunteers.

  • Around the clock

    Morning, evening and overnight shifts in every home and program, every day of the year.

  • Staff and volunteers

    Full-time staff, part-timers, students and volunteers, each with their own availability and limits.

  • The right mix on every shift

    An experienced caregiver on every shift, and never a shift made only of new people.

Scheduling rules

Your rules, built into every schedule

Write down the rules once: the law, your policies and what your coordinators know. EZShift builds the schedule around them and warns you the moment a change would break one.

  • Hard rules are never broken by the engine
  • Flexible rules are weighed, so it knows what to give up first
  • Rules can apply to specific homes, positions, shifts or people

See all scheduling rules

  • Hard

    At least 1 employee tagged Senior on every night shift

  • Hard

    No more than 2 employees tagged New on the same shift

  • Flexible

    Maximum 1 double shift per week for employees tagged Students

  • Hard

    At least 11 hours of rest between shifts

Homes and programs

Every home, every shift, the right people

Set up each home or program with its own shifts and positions. The engine builds the week around availability, skills and your rules, and shows what is still open before you publish.

  • Positions and skills per person: caregiver, counselor, nurse, driver
  • Availability sent in the app, within the limits you set
  • Double shifts managed by your rules
  • Open shifts can go to the team in the app, with manager approval

Attendance

Know who is with the residents right now

Staff clock in from the app, and you can require them to be at the home to do it. Late arrivals, no-shows and missing clock-outs are right there, next to the hours you planned.

  • Clock in from the app, with a location check, an NFC tag or a time clock
  • Late arrivals, no-shows and missing clock-ins in one view
  • Planned vs. actual hours for every person and every home
  • Hours ready for payroll, without typing them twice

Digital forms

Volunteers and new staff sign in the app

Volunteer agreements, confidentiality forms and policies reach every new team member in the app. They sign on their phone, and you always know who still hasn’t.

  • Forms go out automatically to every new team member, or to a team or position
  • One-time, yearly or on hiring, with a due date and an automatic reminder
  • Details already in the team member’s file are filled in for them
  • Every signed form is saved as a PDF with name, date and time

The team app

Your whole team, in one app

Staff and volunteers send their availability, see their shifts and swap them from their phone. You approve, and everyone is updated at once.

  • Availability

    Everyone sends their availability for next week, within the limits you set, with a reminder before the deadline.

  • Shift swaps

    People ask to swap or hand over a shift from their phone, and the coordinator approves it.

  • Messages

    Send updates to one person, a home team or everyone, straight to the app or by email.

Questions from non-profits

Can we schedule volunteers alongside paid staff?

Yes. Volunteers are part of the team in EZShift, with their own tags, availability and limits, and your rules can treat them differently from paid staff.

We run several homes and programs. Is it one system?

Yes. Every home or program has its own shifts, positions and schedule, all in one system. Coordinators get the permissions they need, from one home to all of them.

How do we make sure every shift has experienced people?

Tag your experienced staff and add rules, such as at least one senior caregiver on every night shift, or no more than two new people on the same shift. The engine keeps to them and warns you if a change would break one.

Can EZShift handle double shifts?

Yes. Double shifts are managed by the rules you set, for example how many a person may take per week, and the rest they need afterwards.

Can new volunteers sign their forms in the app?

Yes. With the digital forms module, agreements, confidentiality forms and policies reach new team members in the app automatically. They sign on their phone, a signed PDF is saved, and you can see and remind anyone who hasn’t signed yet.

Can I try EZShift for free?

Yes. Sign up for 14 days of full access to all features in the EZ Pro plan. No credit card is needed.

See EZShift on your own homes and programs

Leave your details and we’ll set up a personal demo with your shifts, positions and rules.

  • A personal demo with a scheduling expert
  • Your teams, your rules, your questions
  • Personal, prompt service

Prefer to try it yourself? Start your 14-day free trial

Care around the clock. Covered.

14 days of full access, no credit card needed.

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