EZShift for hospitals and clinics

Every ward covered.
Every on-call fair.

Schedule doctors, nurses, therapists and support staff across all your departments, with rest after every on-call, the right skills on every shift, and daily and monthly rosters everyone can see. One system, one app for your staff.

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  • Scheduling shift workers since 2005
  • 14-day free trial, no credit card

Trusted by hospitals and health organizations

Why hospital scheduling is different

Every department runs by its own rules

Wards, clinics and on-call rosters each follow different agreements, and all of them have to respect the rest the law requires.

  • Many departments, many rules

    Each ward and clinic has its own shifts, staffing levels and agreements.

  • On call, then rest

    On-call duty, and the rest that has to follow it, kept for every doctor.

  • Doctors, nurses, residents

    Different roles, levels and contracts, with residents and students scheduled by their own rules.

Scheduling rules

Your rules, built into every schedule

Write down the rules once: the law, your agreements and what your department heads know. EZShift builds the schedule around them and warns you the moment a change would break one.

  • Hard rules are never broken by the engine
  • Flexible rules are weighed, so it knows what to give up first
  • Rules can apply to specific departments, positions, shifts or staff groups

See all scheduling rules

  • Hard

    No shift for at least 15 hours after an on-call shift

  • Flexible

    With very high priority, prefer doctors who were not assigned on-call shifts in the past 2 weeks

  • Hard

    At least 1 employee tagged Senior nurse on every night shift

  • Hard

    Maximum 6 on-call shifts per month for employees tagged Residents

Monthly rosters

A month of on‑call, shared fairly

Build daily schedules and full monthly rosters. The engine spreads on-call shifts and weekends evenly, keeps the rest after every on-call, and lets you see how many each doctor got.

  • Daily schedules and monthly rosters for every department
  • A fairness table that also looks at previous months
  • Rest after on-call built into your rules
  • Time off and special requests approved in the system

Across the organization

One view of staffing in every department

See your departments side by side: head count, planned and actual hours and open shifts, so you know where staff is short before it becomes a problem.

  • Head count and positions in every department
  • Planned against actual hours, department by department
  • Open and understaffed shifts
  • Attendance details: late arrivals, no-shows and missing clock-ins

Attendance

Know who is on the ward right now

Staff clock in from the app, and you can require them to be at the hospital to do it. Late arrivals, no-shows and missing clock-outs are right there, next to the hours you planned.

  • Clock in from the app, with a location check, an NFC tag or a time clock
  • Late arrivals, no-shows and missing clock-ins in one view
  • Planned vs. actual hours for every employee and every department
  • Hours ready for payroll, without typing them twice

The staff app

Requests and swaps, without the phone calls

Staff send requests, see their shifts and swap them from their phone. You approve, and everyone is updated at once.

  • Time off and requests

    Staff ask for time off and special requests in the app, and managers answer them.

  • Shift swaps

    Staff ask to swap or hand over a shift from their phone, and the manager approves it.

  • Reminders

    Automatic reminders before every shift and before the deadline for requests.

Questions from hospitals and clinics

Does EZShift keep the rest after on-call shifts?

Yes. Add a rule such as "no shift for at least 15 hours after an on-call shift" and the engine keeps to it when it builds the roster, and warns you if a manual change would break it.

Each department has its own rules. Is that a problem?

No. Every department has its own shifts, positions and rules, all in one system, with one view of staffing across the organization.

Can residents and students have their own rules?

Yes. Tag them as a group and add rules just for them, such as a monthly limit on on-call shifts.

How are on-call shifts shared fairly?

The engine spreads on-call shifts, nights and weekends by your fairness rules, and the fairness table also looks at previous months, so the same people don’t always get the hard shifts.

Can staff clock in only when they are at the hospital?

Yes. Clocking in from the app can require the employee’s location. Staff can also clock in with an NFC tag or with a time clock.

Can a large department fit on one board?

Yes. Some of our customers run several hundred employees on a single board. Group it by position, hide the names to see coverage only, filter to one team, and highlight one employee to see where they are qualified to work.

Can I try EZShift for free?

Yes. Sign up for 14 days of full access to all features in the EZ Pro plan. No credit card is needed.

See EZShift on your own departments

Leave your details and we’ll set up a personal demo with your shifts, positions and rules.

  • A personal demo with a scheduling expert
  • Your teams, your rules, your questions
  • Personal, prompt service

Prefer to try it yourself? Start your 14-day free trial

Every ward. Every night. Covered.

14 days of full access, no credit card needed.

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